1. Information We Collect

Personal Identification Data

• Name
• Email Address
• Phone Number
• Voter ID
• Voter Key

Technical Data

• IP Address
• Device Type
• Browser Information
• Login Timestamps

Voting Data

• Contest Participation
• Selected Options (Anonymized and Aggregated Only)

We do not store or share identifiable vote selections. All votes are anonymized upon submission.

2. How We Use Your Information

• Authenticate your identity
• Provide secure access to the voting portal
• Prevent fraud or duplicate voting
• Generate anonymous election results
• Communicate important updates related to the election

3. How We Protect Your Data

• End-to-end encryption of data
• Secure servers with firewall protection
• Access control and audit logging
• Automatic anonymization of voting choices

4. Data Sharing and Disclosure

We do not sell, rent, or trade your personal data. We only share information:

• With authorized election administrators
• As required by law or legal process
• With service providers under strict confidentiality agreements (e.g., cloud hosting)

5. Data Retention

• Election data is retained for audit purposes
• Personal identification data may be kept for 90 days post-election
• Anonymized vote results may be stored indefinitely for transparency

6. Your Rights

You have the right to:

• Request access to your personal data
• Correct inaccurate information
• Withdraw consent (before voting)
• Lodge a complaint with a data protection authority

To make a request, contact us at support@flexsystemsltd.com.

7. Cookies and Tracking

Our platform uses only essential cookies to:

• Maintain your session
• Improve platform performance

We do not use cookies for advertising or third-party tracking.

8. Children's Privacy

This platform is intended for authorized voters only. We do not knowingly collect data from individuals under 18 years of age.

9. Changes to This Policy

We may update this Privacy Policy as needed. All changes will be posted on this page with an updated effective date.

10. Contact Us

For questions or concerns, contact us at:

• 📧 support@flexsystemsltd.com
• 📞 +2348031234567 +2348031114000